Jason Shaw and Pastor Darryl Reynolds met on Wednesday, July 10, to begin working out details of this year's annual Watermelon Time Picnic.
It will be held on Sunday, August 11, from 11:30 - 1:00. There will be free food, games, bounce houses for kids, tables, chairs, tents, give-aways, and much more.
They're currently putting together a list of volunteers. If you'd like to help, then please VOLUNTEER.
Attendees: Jason, Emily, Marcie, Lisa, Kaitlyn, Cynthia
THANK YOU to everyone who joined us Saturday, September 15, for Build Day 1.
We never expected that we'd be blessed with over 60 friendly & dedicated volunteers!
We managed to build 21 raised beds and fill them with soil & compost in record time. Meanwhile a team of post-hole diggers managed to sink nine 12 foot posts 42 inches into the hard-packed clay soil. These posts will form the structure of the fence, which we'll be hanging Saturday, September 22, at Build Day 2.
Check out the photos here!
Jason & Marcie are working on finding a dte for when Jason & Emily can bring all WMT decorations and props to the church basement to set them out, look them over, and decide what else we need.
All Garden Lover mail-flyers have gone out via USPS.
Email outreach to Garden Lovers should start soon.
Lisa would like to help Rich with email outreach.
Kaithlyn & Linda both like the idea of non-traditional outer shape. However, all rental raised beds must remain standard 4' x 10' size. Chris is working on shapes and layouts.
Kaitlyn says we don't want to accept payments until the winter/spring before the season we're ready to garden for, otherwise people drop off, loose interest, etc. This will make it easier on our end to eliminate the need to issue refunds.
Gardeners will fill out an application (VINES Garden Rental Guidelines) send their payment to VINES. VINES logs all applications in a google sheet where all site coordinators have access to see the contact information of their gardener.
State AG has asked TLC to provide additional information, which seems like a good sign. Darryl is working with lawyer to provide that ASAP.
Kevin Pero at Endicott Municipal Water Department told Jason that they plan to dig the trench and lay the pipe "next week."
Wednesday, August 1, 4:00pm at TLC. VERY IMPORTANT!
Jason, Emily, Rich, Chris
How do we handle people who say they want to rent now? Chris to follow-up with VINES.
Jason has gotten gotten the following commitments so far:
Attendees: Jason, Emily, Rich, Chris, Marcie, Linda
Absent: Lisa, Darryl
We had a very productive discussion of the items below.
Watermelon Time (WMT) will be held on Sunday, August 12, (instead of the 4th) because it falls between Spiedie Fest and the Dick's Open.
Can Triumphant Life Church (TLC) the host WMT on the 11th? And would TLC like to combine it with their annual church picnic?
Rich will be the Volunteer Coordinator. He will use the DavisAveGarden@gmail.com account to correspond with all Garden Lovers. The list of Garden Lovers is now available in that Sheets section of that account.
Chris will be the Community Outreach Coordinator, which means he will develop a list of garden choices with props, a way to display them, and a method for voting on them. Additionally, he will run that program at both Community Outreach sessions noted in timeline.
Linda brought along several good props for use in the Outreach display and suggested that other CCE programs come to WMT to attract attention.
Marcie volunteered to work with Darryl to figure out important dates for church. She will probably become the church picnic lead as well. In which case she'll work with Jason & Emily to plan the food, games, and decorations of WMT.
Jason will finalize a snail mail piece to Garden Lovers and send it ASAP. He'll then pass the volunteer baton to Rich to follow-up.
Our proposal has been accepted!
We're now set to be the first VINES community garden in Endwell / Endicott.
VINES' Kaitlyn Sirna came to our meeting to develop a timeline and discuss the kinds of choices we need to make.
Lawyer Land Transfer Update
- Obtained Resolution, needed for State Attorney General's Office, from Church Board
- Darryl's laywer Paul Price spoke with State Att. Gen office:
- Will not require appraisals of properties
- Will require market analysis by real estate agent to show plot exchange is equal
- Will go to Water board today (Thursday, 4/20) to confirm free water for VINES gardens
- Hopes to get a Resolution from Village Board passed to cement the free water
- Submit completed proposal this week and wait for decision by end of May (Fingers Crossed!)
Who's with us!!! We're ready for Spring!
Recap of last week:
- Given input from Kaitlyn's visit, we're planning to do a 20 bed community garden
To Include in the Proposal:
- Highlight the first simple stage of our community garden, let the future possibilities be secondary and come as our garden grows
- Include details on educational workshop possibilities with respect to the church's kitchen
- Give more details on the proven Watermelon Fundraising event
- Need to include line-item budget like the one in VINES proposal manual
- Jason plans to go door to door on Friday, with Rich and Lisa going to another part of the neighborhood on Saturday
Darrell - Land Transfer Update
- Heard back from the Lawyer, and now has a list of things to do to transfer the land according to the Attorney General
- Went to the Town Board about the Water agreement, all very receptive to idea
- Next step is to go to the Water Board (meets on Thursday mornings)
- Want to pass a resolution about the Water agreement so it's in writing
2-3 Community Gardens this year, 2-3 in the next few years, to get 20 by 2020
- Has Community Garden Design & Budget
- Budget for our 20 bed community garden, including materials for raised beds, fencing, and growing material is $11,756
We're a group of local volunteers who have banded together to create a community garden. We meet frequently and are always looking for additional help.